In the 8 years Perfect Planners has been in business we have saved the day many, many, many times.
Once, one of our brides had a very fitted dress and as she entered the room, we noticed that her dress had split right on the butt! They did their grand entrance and straight into their first dance with her new husband’s hand covering the split. Once everyone sat down, we escaped upstairs where we proceeded to sew up the dress.
While on the topic of sewing up dresses, we have had to sew up more than just the brides dress! While the bride and her bridesmaids were getting ready, one of the girls was struggling to get into her dress. It was a little snug around her bust. With a needle and clear fishing wire, we were able to sew the bridesmaid into her dress so she could walk down the aisle.
This cake here is made by Nadia and Co. This stunning cake looked amazing the whole night and tasted even better! Not all cakes however make it to the venues like this one did. We have had some weddings where the cake gets into an accident, had to be remade and ended up 3 hours late. Cakes have melted and on the verge of falling over. Our duty at that point is to notice the issue and move things around in the timeline accordingly. For the cake being late, cake cutting was moved to a later time in the night. The cake melting, we simply got the bride and groom’s attention to cut the cake ASAP, before it ended up on the floor!
Picture this: Wedding date is coming up with just 6 short weeks left. Everything from the venue, to all the other vendors that make up a wedding, booked and ready to go. At that 6 week mark we get a call that the venue can no longer proceed with the event (private location mixed with family drama). We had 6 weeks left to find a whole new venue and make sure that all the vendors we were committed to working with could move as well! The Perfect Planners team tirelessly called venues to check availability, before passing a list off to our clients for them to check out. One of them was a major score with the couple, within 24 hours they were doing a site visit and it was a done deal! The wedding date remained the same, and it was a beautiful wedding day at the new venue!
Weddings are a time for celebration; however, some parties get a little too out of hand! One wedding we noticed the bridal party had disappeared, and upon searching they were found in the bridal suite. They were having a party of their own upstairs in the suite, one that could have cost the couple their security deposit. Once we got them out of there and had them return to the party downstairs, the room got cleaned up quickly, diffusing the situation before it became a big problem.
One wedding, at the end of the night the shuttle that was to make trips to the hotel from the venue did not show up. The first time it was supposed to show up was 10:30pm, our Perfect Planners team immediately got on the phone with the company and because it had only been a few minutes late they brushed them off and said it could be traffic. At 10:45pm, we arranged Ubers for the guests that were ready to leave, while on hold with the company yet again looking for some answers. Now at 11pm, the company still unable to find out where the driver was or get ahold of him, had also let us know that they can’t guarantee the driver would show up for the other times either. We called one of our trusty friends and preferred vendors, Shawn from Destination Chauffeurs, to see if he could come run shuttles. Though extremely last minute he agreed without hesitation. Between Shawn and our team, the night was saved!
The morning of the big day while the groom and his groomsmen were getting ready, they noticed pieces of the suit were missing. The groom called our team to let us know what was going on. They confirmed with the groom that the suit bags hadn’t been opened since they left the store. We got on the phone with the suit company and advocated for the couple, explaining the store did not provide them with what they paid for. After some time on the phone, our team had an employee from the store driving the missing items directly to the groom!
Couples will work on their seating chart, putting guests in certain places, and then forward it to us but what if you were given a seating plan and then about 50 uninvited guests show up looking for their seats? This is something that happened at one of our weddings! Our team had the seating chart handy to help seat the guests easily. However, when they started getting a lot of people whose names were not on the chart, they realized something was up. They quickly tracked down some extra tables that the venue had, found some chairs and made room for all the new tables needed. Talk about thinking quick on your feet!
Speaking of seating charts, we had a wedding where the couple had all of their stationary made. It looked terrific, however there was one problem. While our team was setting everything up the morning of, they realized that the seating chart they had made for them was made on poster paper. This caused quite an isssue when trying to get it to stand up on the easel. One of our team members had poster board in her vehicle, that combined with the stock in our emergency kits we were able to fasten the seating chart paper to the sturdy board. The seating chart looked great and stayed in place on the easel all night long.
Old buildings make for cool wedding venues! HOWEVER, one thing that is often overlooked with these buildings is the electrical. This bride really wanted an LED dancefloor for the night, however once the DJ, dancefloor, and other décor lights plugged in, fuses popped, and the dancefloor would not work. Our team tried to assist the dancefloor company to see what exactly it was they needed in order to make this work. Unfortunately, they hadn’t had a clue as to how to go about fixing this, so we had to get brainstorming. One of our team had a contact with a generator company, and someone to transport it to the venue. After a couple phone calls, the generator was on the way to the venue to be installed so the LED dancefloor could have its own power source.
Sometimes our health doesn’t always cooperate with our plans or schedule, and that’s exactly what this one couple of ours had run into. Just two months before the wedding the groom was in the hospital with an aneurism. At the time the family was unsure how and if the wedding was even going to be able to happen. We were there to take over all the final details so the couple and their family could focus on getting him healthy and recover. We were there not only to deal with the wedding side of things but also for emotional support for the family. We are happy to share that the groom made an incredible recovery and the wedding went perfectly!
When dealing with vendors for your special day, having an inspiration picture as to what you are wanting and envision goes a long way! However, unfortunately sometimes you get some “epic fails” for lack of better words. For instance, on the morning of our couples wedding the bride and bridesmaids' flowers were delivered to the getting ready location. The bride’s bouquet was not at all what was ordered, not even close to the same design or colours as the inspiration picture that was provided. We got in contact with the florist and had them immediately come to replace the bouquet to what it was supposed to look like, and what the bride had asked for all along. (See the inspiration picture here on the left, and what was delivered by the florist on the right)
At Perfect Planners, we attend our client’s rehearsals in order to help them run through how the day will go. Most of the time, when the ceremony is being done in a church, the minister will attend the rehearsal as well and run through the different parts of the ceremony with all of us. This allows everyone to be on the same page and know what the layout will be like. What happens though when the minister goes completely off course, suprising even the bride and groom with new material that was never discussed? You might laugh at the thought of that but it is actually something that happened!
As wedding planners you really learn to roll with the punches, as things can happen that you can’t control, things that are out of everyone’s control. However, that being said, there is always something that we can do to help! Our team has a gift of being able to come across or sniff out a situation and handle it before anyone else finds out about it! We thought this blog post would be a fun insight into just that, the unexpected that has popped up in real weddings and how we handled it.
Perfect Planners is a award winning wedding planning team located in Oakville, Ontario. We plan and coordinate weddings in Toronto, Mississauga, Oakville, Burlington, Hamilton, Niagara, Vaughan and beyond. Please contact us for a custom quote or link the button below to book a free 15 mins discovery call to discuss your wedding.
